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Advantages of Email Archiving

Email is not only one of the most important ways of communicating, it is also one of the largest and most valuable information resources. Only those who are able to manage emails efficiently can truly consider themselves ready for the future.

Regulatory Compliance & eDiscovery

MailStore Server helps companies meet a growing number of regulations on email compliance, eDiscovery, and other legislation. MailStore Server is also an important tool that helps these companies protect themselves against general legal risk or customer complaints.


Protection Against Data Loss

Total Protection Against Data Loss

Email can be lost due to technical errors such as corrupt PST files, or deleted by users. Users often delete their entire inbox when they leave the company. MailStore Server can eliminate these risks completely.


Reduce IT Costs

Overloaded servers, increasing storage costs, and complex backup and restore processes place an enormous strain on the IT department and its budget. MailStore Server reduces these costs permanently. Furthermore, it shields against financial risks stemming from data loss or legal conflicts.


One-Click Restore

One-Click Restore for All Users

Users can restore email from the archive with a single mouse click. The administrator no longer has to go through the time-consuming process of recovering them from the backup.


Control over PST Files

PST files are prone to error and difficult to manage. PST file archiving with MailStore Server allows you to solve this problem easily.

Fast Search

Fast Search Increases Productivity

Emails are an important and very extensive knowledge resource. MailStore Server enables all users to access their email easily and extremely fast, increasing productivity within the company.


Simplify Mail Server Backup and Restore

By reducing the mail server’s data load, it can be backed up much more easily and restored faster in the event of failure. Moreover, emails are still available in the archive if the mail server is out of service.


Reduce the Workload of Mail Servers

Reduce the Workload of Mail Servers

Email can be deleted from the mail server’s mailboxes according to a rule-based process once they have been archived. This allows the workload of the server to be maintained at a consistently low level. Procedures such as transferring email to PST files and mailbox quotas become redundant.


Centralization of Distributed Emails

Emails are often distributed across various mail servers, the computers of different users, or external service providers. MailStore Server enables all email in the company to be stored in a central location and searched.


Storage Requirements

Lower Storage Requirements

MailStore Server was designed for the secure and efficient management of very large data volumes and reduces storage requirements by means of single-instance technology and compression.

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Flexible Archiving

MailStore Server supports most standard email servers, Internet mailboxes, email clients and file formats. The archiving strategy can therefore be customized based on the specific detailed needs of a company.

  • Archiving of existing mailboxes, public folders, and PST files
  • Archiving of all emails as they are received and sent
  • Emails can be deleted from mailboxes once they have been archived according to a rule-based process
flexible
Scalable_Storage   

Scalable Storage Technology

At the core of MailStore Server is a highly sophisticated storage technology that does not require an external database management system and is available immediately after setup is complete. The archive consists of any number of archive stores – for example one per quarter or year – making the solution extremely flexible and scalable to any volume of data or number of users. For the end user, the archive store concept is completely transparent. The user works with one combined view on the entire archive.

In practice, this allows for installations that support more than a thousand archived mailboxes and the users who access them.

Archive stores are created, by default, in the file system and do not require any further configuration. For specific business needs, an advanced configuration is possible, providing additional options for storage like integration with external databases (Microsoft SQL Server or PostgreSQL).

Reliable Compliance Features

A comprehensive technology concept ensures that companies using MailStore Server are able to comply with regulatory or business record retention requirements at all times.

  • 100% complete archiving of all emails possible
  • Tamper-proof thanks to AES256 encryption, SHA1 hash values, and other measures
  • Configurable retention periods
  • Integrated auditing system delivers seamless logging and transparency
 Reliable_Compliance
Fast_Access 

Fast Access for All Users

When accessing the archive, users can perform a full-text search (including all file attachments) or use the regular folder structure. Emails can be recovered using one-click restore or simply opened to forward the message or send a reply.

  • MailStore Outlook Add-in
    Seamless integration in Microsoft Outlook
  • MailStore Web Access
    Access using any internet browser
  • MailStore Mobile Web Access
    For iPhone, iPad, iPod touch, BlackBerry, Google Android and Windows Phone
  • MailStore IMAP Server
    Integration of the archive as a read-only mailbox into any email program or onto a mobile device via an integrated IMAP server

Powerful Export Features

MailStore Server is not a one-way street. Every email can be restored from the archive at any time by using standard file formats. This guarantees long-term independence for companies - even from MailStore Server itself.

  • Microsoft Exchange mailboxes
  • Mailboxes from any email server (IMAP)
  • Forwarding via SMTP
  • Directory in file system (RFC822 EML, MSG, and PST files)
  • Microsoft Outlook, Outlook Express, and Windows Mail
  • Mozilla Thunderbird and SeaMonkey
Powerful_Export 

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